A complete walkthrough of the Products module — from adding items to your catalogue, linking suppliers, uploading images, tracking RFQ history and running AI procurement analysis.
Catalogue
Images
Suppliers
RFQ History
AI Predict
Press → or click Play to begin
Step 1 — Product Catalogue
Your Central Product Library
All products in one place — searchable, filterable by category and status, with supplier and document counts at a glance.
Products
142 products · 12 categories
Code, name, category…
Code
Product Name
Category
Status
Suppliers
PRD-0041
Titanium Grade 5 Pipe
Raw Materials
Active
4
PRD-0012
Dell Laptop 15" Pro
Electronics
Active
7
PRD-0089
Industrial Solvent 5L
Chemicals
Active
2
PRD-0103
Hydraulic Jack 10T
Tools
Inactive
1
Showing 1–4 of 142
Smart Search & Filter
Search by product code, name, or category. Filter by category dropdown and Active / Inactive / Discontinued status.
Bulk Upload via CSV
Download the template, fill in your products, upload hundreds at once. Saves hours of manual entry.
Export to Excel / CSV
Download your full product catalogue including supplier count, image count, doc count and primary image status.
Step 2 — Add / Edit Product
Create Products in Seconds
Smart auto-code generation, category linking, shelf life tracking and inline category management — all in one form.
Add New Product
Product Code *
PRD-0143
Product Name *
AS9100 Titanium Bolt M10
Category
Fasteners
Unit
PCS
Status
Active
Description
Grade 5 titanium bolt, AS9100 certified, for aerospace applications.
Has Shelf Life / Expiry
Shelf life: 365 days — system will warn before expiry
Auto Product Code
Click the magic wand to auto-generate a unique sequential code (PRD-0143). Or type your own — the system checks for duplicates instantly.
Shelf Life Tracking
Toggle "Has Shelf Life" to track product expiry. Set the number of days. The system flags products approaching their expiry window.
Category Management
Add, edit, or delete categories inline — no separate settings page needed. All changes reflect instantly across the catalogue.
Step 3 — Product Profile
Everything About a Product In One Place
Click any product to open its full profile — tabs for product info, images, documents, linked suppliers and full RFQ quote history.
Info · Images · Documents · Suppliers · RFQ History — all product data in a single tabbed profile page.
Shelf Life Visibility
Shelf life days shown prominently on the Info tab. Helps procurement teams avoid ordering near-expiry stock.
Edit Right Here
Edit button opens the same smart form pre-filled with current values. Code duplication check fires automatically.
Step 4 — Images & Documents
Rich Media Per Product
Upload multiple images, set the primary photo shown in the catalogue. Attach spec sheets, datasheets and compliance certificates — viewable directly in browser.
Info
Images (3)
Docs (2)
Suppliers
🔩
⚙️
📐
JPG, PNG, WEBP · max 10MB
Documents
AS9100_Certificate.pdf
Technical_Datasheet_M10.pdf
Primary Image
Mark any uploaded image as the primary photo. It shows in the catalogue list and product preview card. One click to change.
Document Vault
Attach spec sheets, certificates, drawings. Admins and buyers can view PDFs directly in the browser without downloading.
Permission Gated
Upload and delete are controlled by Role permissions. View-only users can see images and docs but cannot modify them.
Step 5 — Linked Suppliers
Suppliers Catalogue Per Product
Link multiple suppliers to each product with their quoted catalogue price, lead time, MOQ and currency. Compare at a glance.
Info
Images
Docs
Suppliers (4)
RFQ
Link a Supplier
Select Supplier…
22.50
USD
14
SupplierPriceCurr.Lead (days)
K
Khalid Industrial LLC
UAE · Rating: ★★★★★
22.50 USD
Lead: 14d · MOQ: 500
S
SinoMetal Exports
China · Rating: ★★★★
18.00 USD
Lead: 28d · MOQ: 1000
A
Aerofasteners GmbH
Germany · Rating: ★★★★★
31.00 EUR
Lead: 10d · MOQ: 100
P
Precision Parts India
India · Rating: ★★★★
15.75 USD
Lead: 21d · MOQ: 2000
Catalogue Price Linking
Link suppliers with their quoted catalogue price, currency, lead time (days) and MOQ. Stored in the supplier_products table.
Multi-Currency Support
Each supplier can quote in their own currency (USD, EUR, AED, etc.). Prices stored per currency for accurate comparison.
Two-Way Link
Link a product to a supplier, or link a supplier to a product — both views stay in sync. Appears in Supplier Profile and Product Profile simultaneously.
Step 6 — RFQ Quote History
Full RFQ History Per Product
See every quote ever submitted for this product across all RFQs — price, lead time, awarded status and the supplier who quoted it.
Info
Images
Docs
Suppliers
RFQ History (8)
RFQ #
Supplier
Unit Price
Lead
Date
Status
RFQ-0089
Khalid Industrial
22.50
14d
12 May 25
Awarded
RFQ-0089
SinoMetal Exports
18.00
28d
12 May 25
Closed
RFQ-0074
Aerofasteners GmbH
31.00 EUR
10d
03 Mar 25
Awarded
RFQ-0061
Precision Parts India
15.75
21d
18 Jan 25
Closed
8 total quotesAvg: 21.81 USDMin: 15.75Max: 31.00
Complete Quote Audit Trail
Every RFQ quote for this product is tracked — supplier, price, lead time, date, RFQ number and awarded status.
Price Intelligence
Avg, min, max pricing from real RFQ data. Use this to benchmark new quotes and detect price changes over time.
Linked to RFQ Module
Click the RFQ number to jump directly to the full RFQ comparison table. The two modules stay fully in sync.
Step 7 — Product AI Predict
AI Procurement Intelligence for Any Product
Search any product keyword — AI cross-references your ERP data with global market knowledge to rank suppliers, benchmark prices and generate a full procurement report.
📦
Product AI Predict
ERP data + Global AI market intelligence
Titanium Bolt M10
Fasteners
Results: Titanium Bolt M108 RFQ data points2 products matched
15.75
Lowest
31.00
Highest
21.81
Average
18d
Avg Lead
TOP
Khalid Industrial LLC
UAE · ★★★★★
22.50 USD 14d lead
HIGH
Aerofasteners GmbH
Germany · ★★★★★
31.00 EUR 10d lead
GOOD
Precision Parts India
India · ★★★★
15.75 USD 21d lead
AI Recommendation
Khalid Industrial LLC offers the best balance of price, lead time and reliability. Consider Aerofasteners for urgent small orders. Negotiate MOQ with Precision Parts India for best unit cost at volume.
Smart Product Search
Search by keyword, code, or description. Matches products, then cross-references supplier catalogue links and all RFQ history.
ERP + Global AI
Combines your real RFQ data with AI world knowledge — global price ranges, sourcing countries, known manufacturers, market trends.
Full Procurement Report
AI narrative, risk flags, 6-month price trend chart, country intelligence table and a best-supplier recommendation — all in one click.
Full Workflow Summary
Products Module Complete
From catalogue management to AI procurement intelligence — every feature that makes your product data work harder.
Catalogue
Add / Edit
Profile
Images & Docs
Suppliers
RFQ History
AI Predict
∞
Products
Multi
Images / Docs
Live
RFQ Prices
AI
Procurement
📋
Smart Code Generation
Auto-generate unique product codes. Duplicate check fires instantly on input.
📅
Shelf Life Tracking
Flag products with expiry. Days tracked per product for compliance.
📦
Bulk Upload
Upload hundreds of products at once via CSV. Download template first.